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Terms & Conditions

 

 

Please be sure you read & understand these policies prior to reserving your room. 

 

There are different policies depending on your reservation dates. 

 

Reservation are categorized as:

 

Non-Antique Show Dates or Antique Show Dates

 

 

Check-In / Check-Out Times: (Non-Antique Show Dates)

 

     Check-In:  3PM

 

     Check-out:  11AM

 

We do not have a 24-hour check-in service.  We ask that you plan to check-in to your room between 3PM & 7PM on your scheduled day of arrival.   

 

If you plan to arrive later than 7pm, please call ahead and let us know so that we may coordinate your arrival time. A guest who does not discuss late arrival arrangements will be assumed to “NO SHOW” at 7PM. 

 

Host/Owner retains the right to re-sell room if a “NO-SHOW” occurs and presume guest will not be staying the remainder of nights as well. 

 

 

Check-In / Check-Out Times: (Antique Show Dates)

 

     Check-In:  4PM

 

     Check-out:  10AM

 

We do not have a 24-hour check-in service.  We ask that you plan to check-in to your room between 4PM & 7PM on your scheduled day of arrival. 

 

We have a large volume of check-ins and check-outs and need additional time for room cleaning between guests.  Please understand and respect that we absolutely cannot accommodate early check-ins and late check-outs for any reason during Antique Show Dates.  

 

Communication is very important.  If you plan to arrive later than 7pm, please call ahead and let us know so that we may coordinate your arrival time. A guest who does not discuss late arrival arrangements will be assumed to “NO SHOW” at 7PM.  If you are in town early in the day, please stop by to sign your guest paperwork.  Host/Owner retains the right to re-sell room if a “NO-SHOW” occurs and presume guest will not be staying the remainder of nights as well. 

 

 

You will also be required to present a credit card on file upon arrival to be used for accidental damages.  Once your reservation is put into the system, we can no longer see your credit card, which is why we need you to present a credit card upon arrival.  No keys to rooms will be given without a credit card on file given.  NO EXCEPTIONS! 

 

 

 

Cancellation Policies for Non-Antique Show:

 

 

Any changes to reservations will require a $25 Service Fee

 

Standard Reservation / Non-Antique Shows:

 

Non-Antique Show Dates:

 

     14-day Standard Advance Cancellation 

 

Inside 14 day cancellation window, reservation is Non-Refundable.

 

Reservation may be refunded greater than 14 days, less a $25 fee.

 

 

 

Antique Show Official Dates:

 

If your reservation falls on any night during the above listed Antique Show Dates, the Cancellation Policy for Antique Show Dates is applied.  The cancellation date listed for each show is term Hard Cancellation Date. 

 

 

Spring 2021 – March 17th – April 3rd, 2021 

 

          Cancellation 02/15/21

 

 

Fall 2021 – October 14th – October 30th, 2021       

 

          Cancellation 09/15/21

 

 

Winter 2022 – January 19th – January 21st, 2022   

 

          Cancellation 12/19/21

 

 

Spring 2022 – March 15th – April 2nd, 2022 

 

          Cancellation 02/15/22

Fall 2022 – October 13th – October 29th, 2022

          Cancellation 09/15/22

 

 

 

Cancellation Policy for Antique Show Dates:  

 

Cancellations for ANY dates for the Antique Show Dates listed above will be handled accordingly.  

 

If cancelling greater than 30 days BEFORE the official start of the show (the official hard cancellation dates for each show is listed above), we will issue you a COUPON CREDIT in the amount of your reservation minus a $50 processing fee.   Absolutely NO refunds to credit cards will be issued, in addition to NO cash refunds for ANY Antique Show Date.  NO EXCEPTIONS!!

 

The processing fee covers our time and effort spent re-posting and advertising for a now empty room.

 

Your COUPON expiration date will cover the next 2 complete show dates for the following Spring and Fall dates to be redeemed at Coyote Station Lodging. 

 

If cancelling on or after the listed cancellation date for each Antique Show, your reservation becomes completely NON-REFUNDABLE.  NO EXCEPTIONS!

 

 

 

NO SHOWS:

 

If you are a “NO SHOW“, your reservation is also NON-REFUNDABLE. NO EXCEPTIONS!!  Host retains the right to re-rent remaining nights of a multiple night reservation in the event of a “NO SHOW”.  If you will be arriving past the 7PM check-in time, you must communicate with us. 

 

 

Absolutely NO refunds will be applied back to credit card or cash refunds given for Antique Show dates.  NO EXCEPTIONS!! 

 

 

 

Reservation Changes:  

 

You may make changes to your reservation within the same show dates for a $50 service fee. 

 

 You may add dates to your reservation for free.  We would love to have you stay longer. 

 

Cancellation and Reservation Changes Policy:  

 

 

 

Lodging / Room Policies

 

  • Free guest cargo trailer parking is available.
  • Breakfast coupons for Saturday and Sunday mornings are provided for each guest. 
  • Please use coasters provided to protect wood furniture in guest rooms.
  • Guests who choose to shorten their stay will still be responsible for the full reservation amount. 
  • A No-show on 1st night of multi-night rental, becomes non-refundable for ALL nights.
  • Extra guests are allowed for a $25 per person fee per night.  Guests are responsible for bringing their own blankets and pillows for the extra guests.  
  • We will provide the extra sheets & towels for any extra paying guest.
  • We do not have air mattresses or sleeping cots available for any extra guests. 
  • We do not provide daily housekeeping.   
  • If any additional supplies or linens are needed in the rooms, please ask us. 
  • We will be happy to provide any extra amenities you may need during your stay.
  • Well-behaved children with attentive parents are welcome.
  • We require a credit card on file for each guest room to be used in the event of accidental damage or terminal cleaning charges for smoking or pets in guestrooms. 
  • Damages to linens and furniture will be charged at replacement cost. 
  • A late check-out fee in the amount of $100 will be charged to the credit card on file if guest checks out after 11am.  
  • We need to ensure that our rooms are properly prepared for the next arriving guests.  

 

 

Taxes Not Included in Room Rate:

 

          13% Total: Texas = 6% & Round Top Town Tax = 7%

 

Non-Smoking & No PETS Policies: 

 

  • Every room on our property is non-smoking.
  • Smoking is not permitted on the deck, walkways or patio outside the rooms.  
  • Smoking is limited to outside area at the fire-pit in the back of the property only. 
  • If there is a  burn-ban is in effect for Fayette or Austin Counties, then NO smoking will be permitted anywhere on premises.  No Exceptions!  
  • Please dispose of cigarette butts appropriately.
  • Terminal cleaning for smoking in the rooms is charged to the credit card on file in the amount of $500.00
  • We have a strict NO PETS policy. No Exceptions!
  • NO PETS of any kind will be allowed in the guestrooms or on the property.  
  • A $500 cleaning fee will be charged to the credit card on file if it is discovered by management that a guest has brought a pet, or allowed one in the guestroom.

 

 

 

Lost or Stolen Items:

 

  • Coyote Station Lodging is NOT responsible for lost or stolen items.  
  • We will attempt to locate lost items and either hold for guest to pick up, or arrange for mailing item upon request. 
  • A charge of $25 handling fee plus any shipping costs will be required to be paid upon shipping request by credit card. 
  • A $25 fee will be charged to the credit card on file for lost or non-returned room keys.

 

Disclaimers: 

 

We are NOT affiliated with any venues or events along the 20 mile strip.  We are an independent lodging facility with rentals available all year long.  There is still so much to see and do in the area despite any specific event occurring. 

 

Effective August 1, 2020, A Force Majeure Clause does not apply to our lodging agreement policies.  Your agreement is with Coyote Station Lodging venue and applies only to this lodging venue.  NO Exceptions!  The only time a 100% COUPON credit for a NON-REFUNDABLE room will be when our Judge of Fayette County issues a complete shutdown of ALL hotel facilities in FAYETTE County Texas. It will only apply to the dates of the official ordinance issued.  In this case only, we will issue you a COUPON credit for 100%.  There will be absolutely NO cash or credit card refunds given for any reason for NON-REFUNDABLE reservations.  In this instance only, by orders of the FAYETTE county JUDGE, will we give you a 100% credit NO matter when you cancel your room.  

 

Principals/owners involved in owning and managing Coyote Station Lodging & Mesquite Mesa in Round Top, Texas are not responsible for accidents that may happen on or off the property.  Which means your own insurance will need to cover any expenses for emergency room, ambulance, doctors or hospital visits.

 

Guests are advised to have their insurances in order and to take all prudent action to avoid personal harm and injury to others. Please inform all persons in your party and guests of hazards they may not be aware of. The leasing guest is responsible for the care and safety of all minor children they bring to the property. 

 

Your understanding and cooperation in this matter is greatly appreciated.